Mr. Barnett, President of the Board of Directors of Sunset Hammock Condominium Association, Inc. called the meeting to order at 3 PM and presided thereat in the Sunset Hammock Community Clubhouse, 94220 Overseas Highway, Tavernier, FL.
It was established that the meeting and agenda were duly and legally noticed per FL718 and the Sunset Hammock Bylaws and that a quorum was in attendance. Joyce Musselman of M&A Property Management was appointed to take minutes.
Pat made the motion to approve the minutes of October 19, 2013. This was seconded by Tony and voted unanimous.
UPDATE ON UNIT 5F
Pat reported that the bank has settled the foreclosure for unit 5F. Sunset Hammocks was paid for back maintenance for November, December and January. The bank is now responsible for maintence fees until the unit is sold. There is a 120 day wait period for the “Right of Redemption”.
HURRICANE SHUTTER SERVICE
The Board encouraged all unit owners to maintain their shutters. A quote was received from Kevin, our maintenance man, to lubricate, open and close shutters. Kevin will complete this service for a fee of $65 per unit plus $5.00 for lubricant. Additional charges will be negotiated between Kevin and unit owners if there are any other repairs or replacements needed for the shutters.
Jay read the Financial Report as of January 20, 2014:
Community Bank Operating Account: $ 20,369.02
Community Bank Money Market Account: $ 96,117.17
Community Bank Certificates of Deposit: $ 54,314.84
Capital Bank Account: $ 1,877.83
Total Maintenance Due: $ 1,260.00
Paid in Advance
Total $ 26,460.00
Finger Pier Assessment Due $ 1,100.00
FIREWORKS ON DOCK
The Board discussed the possibility of putting on ban on use of Fireworks on our docks.
It was decided that fireworks could be a hazard to the boats and our docks if proper precautions were not taken. Pat made the motion for a new rule: “The use of fireworks is not permitted on docks without Board Approval”. Sheryl seconded the motion and it was voted unanimous. A sign will be posted at the dock.
WATER BILL REVIEW
Jay explained that our water bill is now under control. A leak was repaired under the dumpster. Able repaired a few leaks in the irrigation lines and also cut back on the watering. The isolation valves which were installed in our irrigation system and the smart meters have also helped to detect and control leaks.
DOCK PROJECT COST & REVIEW
Doug stated that the dock repairs and painting is complete. It looks great. The project was estimated at $27,000. However, the paint ran around $5,000 over budget. New rubber was added to all slips and the lights were replaced. Total project was $33,582.96. The budget for dock maintenance for 2013 was $5,000. We only spent about $700 for 2013 (not including the renovation).
Doug stated that the new cushions for the dock have been delivered and installed. This project came in on budget and looks fabulous.
Able has completed the cleaning of the moat. It is being filled and should be full within a week. Able will pick up the debris from the banks of the moat. Kudos was give to Doug and Dave for saving us money by draining the moat.
Pat explained that the Association is presently liable for fees resulting from the sale/rental of boat slips. Pat read the PROPOSED AMENDMENT TO THE DECLARATION OF CONDOMINIUM OF SUNSET HAMMOCK (Article 3, Section 3.3 of the Declaration of condominiums). “All expenses which arise out of the rental, sale or assignment of the exclusive use of a dock slip within the submerged land lease from the board of Trustees of the Internal Improvement Trust Fund of the State of Florida for the submerged land on which the dock slip is located shall be borne by the owners of the Unit to which the dock slip is assigned. Without limiting the foregoing, expenses to be charged shall include, but not be limited to, fees payable in the State of Florida relating to the transfer of a dock slip (rental sale or transfer of the exclusive use of a dock slip), which transfer is otherwise regulated by Section 18.1 through 18.10 of this Declaration. Any such expense shall constitute an assessment against the Unit to which the subject dock slip is assigned, due within thirty (30) days of written notice by the Association, and shall be collected in the same manner as assessments for common expenses.Jay made the motion to put this amendment on the ballot for the Annual Meeting. This was seconded by Sheryl. The Board encourages members to vote for this amendment.
As most of you are aware, the front gates have been a problem for the past few years. They either get stuck open or closed. The only solution to this problem is to run 6 new loop wires under the pavement for a quote of $1,800. Doug met with the gate repairman and it was suggested that we remove the asphalt and replace it with pavers. The installation of the new wiring will be easier to install as well as easy access for repair in the future if need be. The Board agreed that pavers will be easier as well as an improvement to the aesthetics of Sunset Hammocks. Doug received a quote for pavers & installation from Islamorada Brick Company for $6,700. After much discussion, the Board agreed that the pavers would look better if they could be installed further out. A motion to repair the gate and install new pavers (paver cap at $10,000) was made by Sheryl and seconded by Tony. It was voted unanimous. Doug stated that the Association has the funds and there will be no assessment for this project.
Pat made a motion to approve the 2014 budget subject to approval of the new board of 2014. This was seconded by Tony and voted unanimous.
OTHER NEW BUSINESS
Doug reminded the association that Martha has the rental packet and rules. They are also posted on the website. He asked that all unit owners give Martha enough advance time to prepare documents and background checks.
Pat stated that the Unit Owners may not lease or rent their slips to renters. Slips are for unit owner’s use only. Doug will post a list of renters at the clubhouse. This is FYI in case you would like to know who is renting in our community. Please do not remove this list from the clubhouse.
A new owner’s directory will be available soon. This will go on the website. Martha also has this information and can email it.
Tony made the motion to adjourn at 4:15pm. This was seconded by Sheryl and voted unanimous.