Mr. Barnett, President of the Board of Directors of Sunset Hammock Condominium Association, Inc. called the meeting to order at 4:32pm and presided thereat in the Sunset Hammock Community Clubhouse, 94220 Overseas Hwy., Tavernier, FL.
It was established that the meeting and agenda were duly and legally noticed per FL718 and the Sunset Hammock Bylaws and that a quorum was in attendance. M&A Property Manager, Joyce Musselman, was appointed to record minutes.
Tony Landino made the motion to approved prior meeting minutes of March 16, 2013. This was seconded by Pat Kelly and voted unanimous.
Review Dock Project
The board agreed that the dock is in need of repairs and replacement. Doug stated that there is enough money in the Association accounts to cover the project without an assessment to the owners. Project will run approximately $45,000 to $50,000. We still have $124,000 in accounts after paying $100,000 for insurance premiums. A committee to research the project will consist of Doug, Jay and Pat. They will gather the information for the project and present it at the October 19, 2013 Board of Directors Meeting.
Jay read the following Financial Report:
Community Bank Operating Account: $17,935.97
Community Bank Money Market Account: $50,571.33
Community Bank Certificates of Deposit: $53,985.52
Capital Bank Account: $2,087.83
Maintenance still owed as of 5/14/13 is $19,170. $15,750 is from unit 5F which is awaiting foreclosure. Maintenance paid in advance is $12,600. Assessments still owed total $4,330.
Review on Water Bill and Leaks
Jay stated that currently, with the water turned off to the pool and hot-tub, the irrigation meter is showing a constant flow rate between 1.3 gallons and 2.6 gallons per minute, or between 56,160 to 112,320 gallons per 30 day month. Our irrigation system bill for 4/22/2013 showed a water flow charge of $1,944 for 237,000 gallons of use. Depending on whether the 1.3 or 2.6 gallons is used for a baseline, we are paying between $500 and $1000 a month more than we should as a result of this leak. The only way to find where this leak is occurring is to segment the 2 inch irrigation main with isolation valves and then dig up the problem segment. Jay will meet with Roy Fabel to discuss the costs for the project. Five valves will be needed in the irrigation lines. Pat made the motion to approve the installation of the shut off valves. This was seconded by Tony and voted unanimous. Doug gave kudos to Jay for all his time and research.
Update on Unit 5-F
Pat explained that the Association has a judgment on Unit 5-F. The Association had hoped to rent the unit in order to recoup some of the maintenance fees. However, the bank is ready to either sell or foreclose on the unit by June we think.
Notify Owners of Maintenance on Shutters
Doug wanted to make all unit owners aware that they are responsible for maintenance on their hurricane shutters. Annual maintenance will make them easier to open and close. He will talk to Kevin to see if he can get a package deal for any owners interested in hiring Kevin.
Boat & Trailer Parking in Hammock
Doug stated that the Boat & Trailer parking in the Hammock was intended for owners to store their boats for short term use. All boats and trailers should have current license, registration and insurance. All boats should be properly wrapped and tied down. There is one boat and trailer that is in violation of these rules. The board discussed the idea of writing a warning letter to anyone who does not comply. Pat made the motion for the management company to send a warning letter. This was seconded by Tony and voted unanimous. Dave Demos is still in charge of the boat and trailer parking area.
Other New Business
Pat reminded the Board that our rules state that only 6 people or one single family may occupy a unit and rentals are 60 day minimum with no subleasing aloud. There was also discussion on terms of leases.
Pat made the motion to adjourn at 5:20pm. This was seconded by Tony and voted unanimous.